Purpose of the guide

This guide lists the steps required to see if there are any submitted timesheets that have not yet been processed. This allows you to follow up with the Supervisor or to process the timesheet directly and ensure the Casual Academic is paid correctly. For information on how to approve and amend timesheets, refer to the Approve / Return / Submit Changes to Work Schedule (Supervisor) guide.

Payment Timetable for Casual Claims

To find out more about pay periods and their dates, refer to the Payment Timetable for Casual Claims, available on the HR website: https://staff.uq.edu.au/information-and-services/human-resources/pay-leave-entitlements/pay-scales/casual-academic. You can also refer to the CAHP Pay Period Date Table 2018 or 2019 for information on specific dates for each week.

Navigate to the Timesheet oversight page

After logging in to the CAHP system, click on ‘Configuration’ in the top navigation bar.

Then scroll down and click ‘Timesheet oversight’ under the ‘Pay’ header.

Timesheet oversight overview

The Timesheet oversight page displays all submitted timesheets that are pending approval. If you have access to multiple Schools / Units, then an Organisational Unit selector will be displayed. In this case, select the School you want to inspect to see what timesheets are pending.

The Timesheets oversight page displays the Aurion number, UQ username and name of the Casual Academic who submitted their timesheet, as well as the date on which the timesheet was submitted, any comments at the timesheet level, and the name of the Supervisor assigned to approve the timesheet.

If the approval deadline is getting close, you can either follow up with the Supervisor, or you can process the timesheet directly by clicking on any of the fields on the entry.

You will then navigate to the Teaching activity timesheet page where you can process the timesheet. For information on how to approve and amend timesheets, refer to the Approve / Return / Submit Changes to Work Schedule (Supervisor) guide.