R3 - Create a Management Action Plan (Supervisors)

Person responsible - the supervisor of the affected person, assigned in the system to create the management action plan.

Task owner - the person assigned a task for action. All UQ staff and students can be assigned a task via a management action plan.

Safety team - the relevant organisational unit's safety team are required to provide support to supervisors to develop management action plans, and verify that the proposed controls are appropriate, and the target risk is proportionate.

When a worker submits a hazard or incident report in UQSafe, their supervisor (line manager) will receive an email notification advising that they have been assigned a hazard or incident report to manage. The email provides a link directly to the report within UQSafe. A notification will also appear on the UQSafe Dashboard, in the Notification Centre. 

To review the hazard/incident report and create the management action plan, open the report by:

• following the link in the notification email, or
• selecting the waffle icon to open the menu and clicking 'Manage'.

• Find the relevant report in the register and click on 'view'.

A Management Action Plan can be created by either, 

1. selecting the ‘Manage’ icon, from within the Incident/Hazard Report, or
2. selecting 'Manage' via your register.

Option 1:

Option 2:

Follow the in-system instructions as you navigate through the sections to complete the management action plan.

The objective of the action plan is to identify safety controls to be implemented to resolve identified hazards and prevent future incidents.

Assign the action to the person responsible for completing the task and ensure that the details of the control to be implemented are entered correctly, as well as the expected date for completion of the action.

Once assigned, the person responsbile for actioning the task will be sent a notification email from the system, and the action will appear in the assigned persons ‘My Tasks’ register.

Once all sections of the Management Action Plan have been completed you will have to confirm that you have considered the circumstances of the reported hazard or incident and taken appropriate action to resolve or mitigate the risks. 

The submit button becomes available once all required fields within the Management Action Plan have been completed. 

• Health and Safety Incident and Hazard Reporting Procedure

Action plans are required to be created within 21 days of report submission. 

• If an action plan has not been created within 7 days of a hazard or incident being reported, a reminder notification is automatically emailed to the Supervisor responsible for creating the action plan.
• If an action plan has not been created within 14 days of report submission, UQSafe escalates the non-conformance to the Supervisor, local HSW Manager/WHS Coordinator (WHSC) and the Supervisor’s manager.