Approve a Work Off-Campus and Fieldwork (WOC/FW) Plan
If your team is conducting work off-campus or fieldwork that would reasonably be considered a medium or greater health and safety risk level, they may need to complete a WOC/FW Plan in UQSafe. As their supervisor, you will need to approve the work off-campus or feildtrip before they are permited to conduct it.
Who does this process apply to?
Work Off-campus and Fieldwork Approver - This is generally the Work Off-campus and Fieldwork Leader's supervisor or a person senior enough to approve the plan. Additionally, this person should not be attending the feild trip.
Step 1: Accessing Work Off-campus and Fieldwork Plans
Follow the hyperlink included in the "Approval Required" email.
Alternatively:
- Go to the ‘Notification Centre’ in UQSafe dashboard and find the Work Off-campus and Fieldwork Plans requiring approval.
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- Go to Work Off-campus and Fieldwork Plan Register and find the Work Off-campus and Fieldwork Plans you want to provide the feedback on.
Note: please double check the Work Off-campus and Fieldwork Plan number and details to ensure you are appoving the correct Plan.
Step 2: Review the Work Off-campus or Fieldwork Plan
Double click the work off-campus or fieldwork plan, or select view/edit on from the command menu (3 dots) to the view the plan.
Read all sections of all pages and ensure no obvious mistakes and sufficient detail is available.
- Work Off-campus and Fieldwork Leader is appropriate (if not please contact your local Safety Team to reassign).
- Communications Person is not participating in the work off-campus/fieldwork, is aware that they have been nominated, and is not on leave at the time of the work off-campus/fieldwork.
- Activities are appropriate, are addressed within attached risk assessments, and the risk levels are within your risk tolerance.
- Where a work off-campus/fieldwork plan has been copied to cover similar work off-campus/fieldwork, the new work off-campus/fieldwork plan must be distinct (name, and details reflect the new work off-campus/feildwork).
- Locations proposed should be
- Where controls are proposed beyond the existing controls, the Target risk rating must have the same consequence as the managed risk rating.
Note: please double check the Work Off-campus and Fieldwork Plan number and details to ensure you are approving the correct Plan.
Step 3: Approve or reject
Once you have read through the work off-campus/fieldwork plan and all related documentation you must determine if you are willing to approve or reject the work off-campus/fieldwork plan.
Note: Work off-campus/fieldwork plan, related documents and the audit trail of work off-campus/fieldwork plan (including the decision to approve or reject a work off-campus/fieldwork plan) are discoverable legal documents.
IF the work off-campus/fieldwork plan is free of errors, accurately portrays work off-campus/fieldwork, and you are comfortable with the level of managed risk, you may approve the work off-campus/fieldwork plan. IF not you must reject the work off-campus/feildwork plan.
When approving or rejecting a work off-campus/fieldwork plan, reasons for your decision should be clearly stated. Rejections should have appropriate feedback so the work off-campus/fieldwork leader can resubmit the work off-campus/fieldwork plan once the feedback has been actioned.
To approve or reject a work off-campus/fieldwork plan click the reject or approve options in the work off-campus/fieldwork plan register commands (3 dots).
Note: please double check the Work Off-campus and Fieldwork Plan number and details to ensure you are approving the correct Plan.