R3 - Invite someone to an incident or hazard report
Managers or supervisors of staff and students who submit an incident or hazard report in UQSafe are responsible for reviewing the details of the report and creating a management action plan to resolve the hazards.
If you need other people to view or update an incident of hazard report, you are able to send them an invite to give them access while you keep management responsibility.
Who does this process apply to?
Person affected – the person affected (or potentially affected) by the incident or hazard.
Person responsible – the assigned person responsible for managing an incident/hazard report. When an incident or hazard is reported in UQSafe, the person responsible for creating the management action plan defaults to be the affected persons manager or supervisor.
Safety coordinators - at UQ this includes HSW Managers and Work Health and Safety Coordinators (WHSCs) who operate at the Organisational Unit level. When verifying the details of an incident or hazard report, WHSCs are required to confirm that the affected person’s supervisor (person responsible) has been correctly assigned.
When should someone be invited to an incident or hazard report?
If you need other people to view or update an incident of hazard report, you are able to send them an invite to give them access while you keep management responsibility.
To invite a person to an incident report, you must either:
have a manager role and access to the record
be a delegate of the person with management responsibility
Invited users have only read access to the incident or hazard report but will be able to create and update its management action plan.
Note: if needed, you can also transfer the incident report to hand management responsibility to someone else.
Step 1: Select the incident/hazard report you want to invite someone to
Open the (waffle) menu and click on 'Manage' to see the incident or hazard reports assigned to you.
Step 2: Invite someone to the incident/hazard report
- Find the report you want to invite someone to, and open the action menu.
- Select 'invite'.
- You might see a list of everyone already invited to this incident report. Click the 'add to invitee list' button to add another.
- Add the reason why you’re inviting this person, and click 'add to list'. A detailed reason helps the person understand why they’re being invited and what you need them to do.
- If you need to invite more people, repeat the steps above.
- Click OK to confirm.
Each invited person will get an email with a link to the incident report. They’ll also see the report in their Manage Incidents Register.
All invitations are recorded in the audit trail for the report.
Questions?
Contact the Health, Safety and Wellness Division for general enquiries.
(07) 3365 2365
Contact the HSW Audit Manager for assistance with inspections.
Contact your local Safety Team for assistance with health and safety reporting.
Contact the UQSafe System Administrators for technical enquiries.