UQSafe System Access

UQSafe is the system used by UQ staff and students to manage information related to health, safety and wellness. UQSafe is currently split across 2 versions:

R2 is used to create risk assessments associated with their work or research, submit applications to work with biological materials, and complete fieldwork and work-off campus plans.

R3 is used to report workplace incidents and hazards, complete workplace inspections/checklists, and manage related actions.

Who has access to UQSafe?

How do I log into UQSafe?

All UQ staff and students are automatically provided with an account and username that allows access to a range of online resources, including UQSafe. Accounts are supplied and managed by Information Technology Services (ITS). Signing into UQSafe with your UQ username will create a UQ Authenticate session that lasts for 8 hours.

Staff (including casual and unpaid staff)

Most staff usernames begin with 'uq', followed by the first initial of your given name and the first five letters of your surname. For example: uqjblogg. Because many staff members can have the same surnames and first initials, usernames can also contain numbers. For example: uqjblog3.

If you don’t have a staff account, check with your supervisor, local HR officer or central HR Division to verify that your details have been entered correctly into Workday.

Students (undergraduate and HDR students)

Your username starts with an 's' followed by six digits: drop the first and last digits from your student number and use the remaining digits (e.g. if your student number is 3123 4567, your student username is s123456). Use this username to log in to mySI-net, my. UQ, Single sign-on, and campus computers.

If you are new to UQ, you'll need to activate your student account to receive your username and password.
If you don't have a student account, check with your supervisor, contact a Student Centre, or visit AskUs in the UQ Library.

Staff of Controlled Entities, Contractors, Visitors

UQ can provide accounts and internet services to staff of UQ's controlled entities and affiliated organisations.

If you are new to UQ, you will need to apply for an affiliate account by submitting an application to ITS.

When will I get access to UQSafe?

Your access to UQSafe will be automatically activated a few days after your commencement date is recorded in the relevant source system (e.g. Workday for staff; SI-net for students).

New user profiles are imported into UQSafe from source systems twice weekly - Wednesdays and Fridays.
Contact your Supervisor if you are not sure whether your commencement date has been recorded correctly.

Where do I access UQSafe?

I'm having trouble logging in, what should I do?

Contact the ITS Help Desk if you have any questions about UQ accounts and passwords or require IT support or mySI-net support.

Staff

If you have any questions about your UQ onboarding process, talk to your supervisor or contact the AskHR team.

Students

If you don't have a username and password, contact a Student Centre.
If you are having problems logging in, visit AskUs in the UQ Library.

Still having trouble?

Submit an IT support request.

How do I delegate my role when I go on leave?

Supervisors

Supervisors who will be on a period of extended leave arrange for their authority to be delegated to another appropriate staff member. This ensures ongoing coverage and management of all UQ Safe reports raised by team members and students.

Please note this will not delegate any tasks.

To delegate management of reports:

Log on to UQ Safe R3
Select the My User Settings (cogwheel) icon from the menu in the top right corner.
Select the Delegation option in the pop out window.
Using the "Add Person" button, type in the relevant supervisor's name who will be delegated your authority. Ensure toggle is switched on for 'Delegate will receive emails' to enable staff member to receive notification emails for submitted reports and required actions. NOTE: Multiple persons can be delegated your authority.
Leave the toggle at the bottom of the delegation table off to ensure you also receive email notifications that relate to reports your staff/students submit while you're on leave.
Leave the toggle at the bottom of the delegation table off to ensure you also receive email notifications that relate to reports your staff/students submit while you're on leave.

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Health and Safety Roles

Personel with Health and Safety Role appointments, who will be on a period of extended leave, may arrange for their authority to be delegated to another appropriate staff member. This should be completed throught he use of the safety role appointments form in UQ Safe R3.