Report a Hazard or Incident

Person affected - the person affected (or potentially affected) by the incident or hazard.

Reported by - the person logging the report into UQSafe. Although most often the person affected, all UQ Staff and Students can report hazards and incidents via UQSafe, on behalf of someone else. 

Log into UQSafe, and from your UQSafe Dashboard select the Incident/Hazard Reporting icon.

This will open the Incident/Hazard Reporting module. 

You will then be able to select whether you wish to report a HAZARD or an INCIDENT. 

The Hazard or Incident Report form will open and guide the report logger with questions as they navigate through the form. 

Functionality of note, 

1. Mandatory fields are marked with a red asterisk (*). 
2. The blue information boxes provide guidance on the required information for each question.
3. Selecting the information icon opens FAQs relevant to the page.
4. Once you have completed all the questions on the page, select the Next Icon to progress to the next page. 
5. You can save the report at any time by selecting the 'Draft' icon.

Supervisors are responsible for creating action plans in UQSafe to resolve hazards reported by workers and students. 

When a hazard or incident report is submitted, the assigned Manager/Supervisor will receive an email notification from the UQSafe system to advise them that one of their workers or students has submitted a report for them to action.

All hazards and incidents reported in UQSafe have a restricted view, relevant to the type of report being logged.

In addition to this, for incident reports, persons logging sensitive incident reports are able to bypass the usual workflows, and stop notifications being sent to the local Manager/Supervisor or Safety Coordinator. This functionality provides the capability for incidents to be reported but kept confidential from the affected persons line manager in sensitive situations. An option is also available to keep the report confidential form the affected person.

Selecting the 'yes' radio button results in a pop-up message with additional information, including the workflow for reports marked as confidential. 

Note - this step does not apply to hazard reports. 

Attachments such as photos or relevant documents can be attached to the hazard or incident report. Photos of specific hazards and the general workplace environment at the time of an incident are helpful when investigating strategies to mitigate future risk.  

There is a specific question that the person logging the report will be asked, that results in a popup box with instruction on uploading an attachment. 

Once all mandatory questions have been completed, the submit page will appear, and the 'draft' icon will be replaced with the 'submit' icon.

Submitting the report will trigger system-generated email notifications to the following persons:

Standard reports,

• Affected Person
• Manager/Supervisor
• Local Safety Team (HSW Manager; WHS Coordinators)
• Work Injury Management Team
• Relevant HSW Division specialist advisor/s

Sensitive reports marked as confidential,

• Director and/or Deputy Director, HSW Division

• PPL 2.10.07 Health and Safety Incident and Hazard Reporting - Procedure
• Create an Incident/Hazard Action Plan in UQSafe (Supervisors)
• Transfer an Incident/Hazard Report to another 'Person Responsible'