Incident investigation is an important component of hazard management and incident prevention. 

UQSafe is the platform used by UQ staff and students to report incidents and hazards. UQSafe includes an investigation function that can be used by supervisors and safety professionals to capture additional details, such as event timeline and contributing factors. 

In UQSafe this process is referred to as a ‘Basic Investigation'.

Who does this process apply to?

Safety professionals at UQ include HSW Managers and Work Health and Safety Coordinators (WHSCs) and operate at the Organisational Unit level. WHSCs are required to investigate serious incidents to determine the factors that contributed to the event and implement corrective actions to prevent reoccurrence.

The supervisor of the affected person is also able to create and edit a basic investigation in UQSafe. In UQSafe the supervisor is referred to as the 'Person Responsible'. 

The supervisor’s manager can view the details of the investigation when viewing reports through their Organisational Unit department register. 

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Step 1: Review the incident details

 Open the incident report by selecting the ‘View Incident’ icon.

Review the details of the incident report to determine whether a basic investigation is required. Refer to PPL 2.10.08 OHS Incident Investigation for guidance.

 View Incident Report
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Step 2: Open investigate template

 Commence a basic investigation by opening the incident investigation template. HSW Managers, WHS Coordinators and the supervisor of the affected person can create and edit an investigation in UQSafe.

 Open Investigation Form
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Step 3: Planning/Incident Investigation Team

 Select ‘Basic’ as the investigation methodology. 

  Add the members of the investigation team and witnesses interviewed by searching for their profile in UQSafe. The names of non-UQ persons can be entered via free text. 

 Investigation Team
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Step 4: Event Timeline

 Describe the sequence of events around the incident, and the task(s) being performed at the time of the Incident. 

 Event Timeline
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Step 5: Contributing Factors and Analysis

Enter the details of the investigation findings and recommended corrective actions. 

  • What controls were in place?
  • What factors contributed to the incident?
  • Were there any failed or absent defences?
  • Conclusions, recommendations, and learnings.
 Investigation Analysis
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Step 6: Save

 Once the investigation template has been completed and saved, a green tick appears on the investigation icon.

 The investigate icon will now also display in the Incident/Hazard Register, to indicate that a completed investigation is attached to the incident report. 

 Investigation Register
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